DUTIES & RESPONSIBILITIES: - Act as CEO’s first point of contact with people from both inside and outside the organization - Devise and maintain Top Management office systems, including data management and filing - Arrange travel, visas and accommodation for CEO - Take notes or dictation at meetings or to provide general assistance during presentations - Attend and service CEO’s meetings and take minutes and distribute after meetings along with any other relevant materials and to attend other meetings/events in a secretariat capacity as and when required - Screen phone calls, enquirers and requests, and handling them when appropriate - Meet and greet CEO’s visitors at all levels of seniority - Organize and maintain diaries & Events - Deal with incoming email, faxes and post, often corresponding on behalf of CEO - Carry out background research and presenting findings - Produce documents, briefing papers, reports and presentations - Organize and attend meetings and ensuring the CEO is well prepared for meetings - Take on some responsibilities and working more closely with management QUALIFICATIONS: Education: Bachelor Degree Years of experience: 10+ Computer skills: Excellent in MS Excel, MS Word & PowerPoint Language skills: English (Excellent- Fluent): Communications Skills: Exceptional written and oral communication skills
DUTIES & RESPONSIBILITIES: - Perform and execute budgets. - Monitor and control deviations. - Perform comparative analysis report at different levels of reporting. - Perform periodical controls and audits to ensure policies and procedures are in place. - Assists in preparing periodical financial statements. - Assists in monthly closure processes and periodical BOD performance reports. - Assists in set up of new projects and attending to day to day problem solving. - Assists in the day to day activities. QUALIFICATIONS: - Education: BSC. Accounting - Years of experience: 3-5 - Computer skills: Excellent in MS Excel, MS Word, PowerPoint and very familiar with Accounting ERPs - Language skills: English (Excellent- Fluent)
DUTIES & RESPONSIBILTIES: -Implement Administration processes, invoices and other miscellaneous payments/expenses documents for the department. -Responds to department inquiries and requests from subsidiaries -Update regularly the store archiving plan ( in & out files) -Retrieve files from stores when requested and keep data records updated -Work on daily updated the database and archiving system (laser fiche) in order to supports all related tracking systems. -Receive Admin requests from admin help desk and respond to queries accurately -Provide administrative support to subsidiaries -Carry out purchase requests and the following procedures -Collect and review quotations on a regular basis -Creates PO and review deliverables based on the PO and approvals -Handle travel quotations ,arrangements, scheduling, conference and events and responsible for its coordination and equipment -Update department suppliers database and handle the renewal of suppliers contract -Record and update company car license, expenses and insurance…etc. -Record payments expenses & raise monthly invoices and reports -Update , review monthly and quarterly premises custodian -Record, update and file employee custodian -Maintain minimum level stationary supplies and coordinate deliveries. -Keep minimum stationary level of stuff -Regular update the suppliers evaluation -Follow up on office maintenance and contact concerned parties: electrician, carpenter…etc. -Order and record canteen & cleaning supplies -Work on Admin applications -Carry out administrative duties of the department to fulfil the needs of all employees QUALIFICATIONS: -Bachelor's degree or equivalent, -4+ years of total relevant experience -Knowledge of ERP Systems is a plus -Reservations & Bookings -Budgeting Alignment -Financial & Accounting Analysis -Job-Specific Skills: o Ability to set up and organize database and Spreadsheets o Ability to efficiently use MS Office (Word/ Excel/ PowerPoint) -Good knowledge of dealing with Local and international vendors.